SHEPARD EXPOSITION SERVICES

Shepard's Exhibitor Services team is here to help! 
Phone: (866) 366-7428  Email: orders@shepardes.com

Discount Price DEADLINE for all Shepard Orders:  TUESDAY, JUNE 23, 2026

ExhibitorPro - Shepard's Online Ordering Platform

Order furniture, flooring, carpet, signage, digital solutions, booth packages and exhibit rentals.  Services include labor, material handling, shipping, shipping labels, in-booth cleaning and move-out/outbound shipping processes. Also, review important information within ExhibitorPro to successfully prepare for the event.

CLICK HERE for ExhibitorPro login instructions.

  CORD INSTALL AND DISMANTLE LABOR

  SHIPPING LABELS - Advance Warehouse, Direct to Show Site, Hanging Sign, etc.

  MOVE-OUT NOTICE 

Additional Informative Resources from Shepard:

How Can We Help You? FAQ Portal - Shepard Event Services

First-time exhibitor tips | video library - Shepard Event Services

Shipping vs. material handling - Shepard Event Services

Understanding labor rules & regulations | video library - Shepard Event Services

Preparing for move-out | video library - Shepard Event Services

Internet, Electrical, Plumbing, Air, Gas, Catering for exhibitors:

Gaylord National Resort & Convention Center - Exhibitor Services 
Advance Pricing DEADLINE:  JULY 5, 2026
Call: (301) 965-3710
Email: gnexhibits@gaylordhotels.com

• Existing Users - If you have previously placed an order with us, enter your login name and your password in the box to the right of the image.

• New Users - If you have never done an event at this venue, please click "Register Now" to set up an account and start ordering your event needs.

Overhead Rigging

Encore at Gaylord National Resort & Convention Center

• Rigging Standards - Information
• Online Form Due JUNE 25, 2026

Audio Visual Rental

Lumens AV - Email completed form (linked below) to Eric De Groot at ericdg@lumensav.com.

Lead Retrieval Services and Product Rental

American Tradeshow Services (ATS)
Early Access Pricing Deadline:  JUNE 19, 2025

• Info Sheet - Lead Retrieval Product and Services Rental Info
• Questions? Please call (985) 809-0600
• Email: orders@american-tradeshow.com
• Visit: www.american-tradeshow.com 
• Mail Checks to: ATTN - American Tradeshow Services | 217 General Patton Ave. | Mandeville, LA 70471

Exhibitor Certificate of Insurance (COI) + Exhibitor Appointed Contractor (EAC) Policy
Exhibitor COI’s Due: JUNE 15, 2026

A Certificate of Liability Insurance or ‘COI’ is required for ALL exhibitors participating in the RDH Under One Roof 2026. A COI is obtained by the Exhibitor’s insurance carrier or Exhibitors may purchase temporary event insurance. The deadline for submitting the COI indicating adequate insurance coverage is June 15, 2026*.

Rainprotection Insurance is the official provider for short term, event specific, temporary insurance for exhibitors at RDH UOR 2026. Purchase event specific insurance through Rainprotection Insurance.

* Per the Exhibition Rules, Regulations & Conditions set forth by EndeavborB2B, and agreed to by Exhibitor upon execution and submission of the Exhibit Space Agreement (Agreement) for this event, Exhibitor agrees to provide EndeavorB2B with a suitable certificate verifying that the required insurance is and will remain in force for the duration of the Exhibition.

Please review ALL rules and regulations pertaining to this event carefully:

• Exhibition, Rules, Regulations + Conditions - EndeavorB2B
• BOOTH DESIGN RULES + REGULATIONS | OPERATION OF DISPLAYS - EndeavorB2B
• Rules and Regulations for Exhibits and Displays - Gaylord National Resort + Convention Center
• Terms + Conditions - Shepard Exposition Services
• Labor Rules + Regulations for the Maryland/DC Area

Log in to the Exhibitor Resource Center to make changes to your current listing and add company descriptions, logos and social links! 

Or upgrade your online listing:

EXHIBITOR BADGE REGISTRATION INSTRUCTIONS

Click the button below to BEGIN registering for booth personnel. Enter your email address, add an optional CC email, and select "YES" when asked if you are registering booth personnel.

You will then be asked to select your company name and booth size below the Exhibitor Registration Instructions. Company names can only be selected once, so please make sure to register your entire booth personnel all at once. 

ONLY REGISTER STAFF WHO WILL BE ATTENDING THE EVENT. 

Add to your booth personnel on the "Additional People" page within the registration process. If you complete the registration process prior to adding your entire group, you will need to log back in to continue to add to your booth staff. Scroll to the bottom of the page and click "Already Registered?  View or modify your existing registration."

If you DO NOT see your company name listed, please contact the Registration Department. 

Each exhibitor receives:

• One (1) complimentary exhibitor full conference badge
• One (1) exhibit booth staff badge per 100 sq. ft. of exhibit space  
• Additional booth staff badges do not include lunches.  
• Lunch is available for purchase for $75.00 per day during the registration process.

Click below to review the housing and travel information page provided by official housing vendor for RDH UOR 2026, Connections Housing, or go directly to our dedicated portal to book rooms now:

Connections Housing is the only approved, official housing vendor for the conference. We understand that unauthorized housing companies may contact you and advertise cheaper rates or may imply or claim an affiliation with the event. Unfortunately, some past attendees have fallen prey to these companies and were unable to recuperate the money they spent on rooms that did not exist. If you are contacted by any company that is NOT Connections Housing, email us at underoneroof@connectionshousing.com.

We're looking forward to seeing you in National Harbor, MD!